Exhibitor Terms and Conditions
ACCEPTANCE OF TERMS AND CONDITIONS
Global Strategic Management Institute (“GSMI”) is referred to herein as “the Organizer”. “Exhibitor” refers to the applicant indicated on the first page of the Agreement (“Cover Page”) which forms part of this Agreement. The Exhibitor contracts with the National Cannabis Industry Association and the Global Strategic Management Institute. The below Terms and Conditions, are incorporated herein below and listed for your reference on the event website.
1. Payment and Terms - The Event Participation Fee is the total fee payable by the Exhibitor to the Organizer in respect of the licensing of the Exhibition Space, sponsorship, advertisement and related services. The amount is stated herein above on the Cover Page of the Exhibitor/Sponsorship Confirmation. All payments are non-refundable except as otherwise expressly provided herein. A twenty five (25%) nonrefundable deposit is due within 30 business days of contract signature; the remaining balance (75%) is due within 30 days of showing opening. If this agreement is executed less than 30 days prior to the event date, full payment is due upon contract execution. The entire Event Participation Fee must be paid in full prior to move-in of the Exhibition. In the event of total or partial cancellation (space size reduction) by the Exhibitor, the participation fee will not be reduced or refunded, and the total amount will be due.
If the Exhibitor fails to pay the entire Event Participation Fee at the time specified, or fails to comply with any of the terms and conditions or rules and regulations, the Organizer may reassign the exhibition booth location reserved for the Exhibitor and/or may resell the exhibition booth location to another party. If payment in full is not received prior to the start of the event, all passes, as well as exhibit space and guest passes will be cancelled. There will be no exceptions. The Organizer reserves the right to charge interest on all overdue amounts under this Agreement.
2. Cancellation/Termination - If the Exhibitor cancels or breaches this Agreement for any reason whatsoever, in addition to whatever rights the Organizer may have under applicable law, any payments made by the Exhibitor prior to the date of termination shall be retained by the Organizer as liquidated damages and not as penalty. The Organizer and the Exhibitor agree that such amounts constitute a reasonable provision for liquidated damages. The Exhibitor shall also be liable for any payments required to be paid but not paid as of date of cancellation or breach of this Agreement. If the exhibition premises which are used for the purpose of the Exhibition (“Exhibition Premises”), shall become in the sole discretion of the Organizer, unfit for occupancy, or if the holding of the Exhibition or the performance of any of the provisions of this Agreement are interfered with by virtue of any cause, this Agreement and/or the Exhibition (or any part thereof), may forthwith be terminated or cancelled by the Organizer without the Organizer being liable in damages or otherwise to the Exhibitor. The Organizer shall also not be responsible for delays, claims, demands, damages, losses, increased costs, liabilities, changes, actions, expenses or any other unfavorable direct or indirect, consequential or otherwise conditions arising by virtue of any cause not within the control of the Organizer. Upon termination or cancellation as aforesaid, the Organizer shall not be liable to the Exhibitor. The Organizer shall have the right to retain the Exhibitor deposit or if the full payment has been made up to 33% of the sponsorship fee to cover pending costs. The remaining fees shall be credited to the exhibiting/sponsorship of one or more future events. For purposes hereof, the phrase “cause not within the control of the Organizer” shall include fire, casualty, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defense or military authorities, act of public enemy, riot or civil disturbance or commotion, malicious damage, sabotage, vandalism, acts of terrorism, or other similar activities, strike, lockout, boycott or other labor dispute or disturbance, inability to secure sufficient labor, technical or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transportation facilities, inability to obtain or requisition or commandeering of necessary supplies or equipment, change in local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional, or act of God and the words “act(s) of” shall include “threat of or perceived threat of”. This Agreement may be terminated by the Organizer forthwith if in the Organizer’s opinion, the Exhibitor does not or may be unable to perform or comply with any of its obligations.
3. Booth Assignment - The Organizer shall use reasonable efforts to make booth assignments in accordance with the Exhibitor’s requests. However, the Organizer reserves the right to make final determination of all booth assignments. The Organizer shall have no liability for its failure or inability to comply with the Exhibitor’s requests, and the Exhibitor shall have no right to cancel this Agreement because of the Organizer’s failure to comply with the Exhibitor’s requests. Exhibition booths will be allocated at the Organizer’s full discretion. The Organizer may change the floor plan and/or the configuration of the exhibition booths.
4. No Assignment or “Subletting” of Space - The assigned booth space is for use by the Exhibitor only. The Exhibitor may not assign this Agreement and may not permit or “sublet” all or any part of its assigned booth space to any other business or firm, unless the Organizer has given prior written approval. Any such assignment, permission or “sublease” without the Organizer‘s prior written approval shall be null and void. The Exhibitors are not permitted to give their assigned booth space either fully or in part to a third party, whether for payment or free of charge.
5. Warranty - The Exhibitor represents, warrants and undertakes that it is entering into this Agreement as principal and not as agent or nominee of any third party, and the exhibits to be displayed by the Exhibitor at the Exhibition (“Exhibit”) do not infringe or are not likely to infringe any patent, trademark, copyright and other intellectual property right of any party and it agrees that in the event of any breach of the representations, warranties and undertakings herein contained in this Agreement, the license herein granted may be terminated by the Organizer (without the Organizer being liable for any damages or claim whatsoever and without prejudice to the Organizer’s other rights and remedies) and the Exhibitor shall indemnify the Organizer against all claims, demands, losses, liabilities, charges, actions and expenses incurred by the Organizer as a result of such breach.
6. Right to Reject or Eject - The Organizer may reject, eject or prohibit the Exhibit in whole or part, or the Exhibitor or its representatives, with or without giving cause. If cause is not given, the maximum liability of the Organizer (if any) shall not exceed the pro-rated amount of the contract price paid by the Exhibitor based on the number of days of the Exhibition remaining at the time of ejection. If any exhibit or the Exhibitor or its representatives is ejected for violation of any provisions of this Agreement or for any other stated reason, no refund of any portion of the contract price shall be made.
7. Right of Possession - The Exhibitor hereby grants to the Organizer, the right for the purpose of ensuring the due performance by the Exhibitor of its obligations under this Agreement to take possession of all property of the Exhibitor including the Exhibit on the Exhibition Premises. Such right to possession shall be superior to that of any person. All property shall be deemed to be pledged to the Organizer as security for the performance by the Exhibitor of its obligations under this Agreement and the Organizer may remove, sell or otherwise dispose of all the same upon such terms and conditions as it deems fit. If such property is not removed from the Exhibition Premises by the end of the removal period, then the Organizer shall be at liberty to remove, sell or otherwise dispose of such property, and the net proceeds applied by the Organizer for such purpose as it deems appropriate. The Exhibitor shall indemnify the Organizer against all costs and expenses incurred in connection with such removal, sale or disposal and any claim by a third party to any such property so sold or disposed of.
8. Fire, Safety and Health – The Exhibitor assumes all responsibility for compliance with local ordinances and regulations covering fire, safety and health.
9. Licenses/Permits – The Exhibitor shall be responsible for obtaining any licenses, permits or approvals required under local or state law applicable to the Exhibit and activity at the Exhibition. The Exhibitor shall be responsible for paying all taxes, license fees or other charges that shall become due to any government authority in connection with the Exhibit and their activities at the Exhibition.
10. Property Loss or Damage - The Organizer shall not be responsible for any loss of or damage to any property of the Exhibitor or of its booth personnel, representatives, agents, servants, employees, contractors, patrons, guests, licensees or invitees. All of the Exhibitor’s property remains under its custody and control in transit to and from the Exhibition Premises and while it is in the confines of the Exhibition Premises. The Exhibitor shall be solely responsible for the loss of or damage to any property of the Exhibitor’s personnel, including but not limited to the Exhibitor’s booth personnel and representatives, models, demonstrators and actors. Accordingly, it is the Exhibitor’s responsibility to obtain adequate insurance or otherwise protect itself and its property and the property of its booth personnel, representatives, agents, servants, employees, contractors, patrons, guests, licensees or invitees.
11. Liability and Insurance - In addition to property insurance described above, the Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, All Risks & Public Liability Insurance policies in an amount not less than $1,000,000. The Exhibitor must provide the Organizer with a certificate of insurance upon request. The Organizer reserves the right to prohibit the Exhibitor from setting up or operating its assigned booth space without having provided a certificate of insurance.
12. Indemnification – The Exhibitor shall be liable for and shall insure, indemnify fully and effectively and hold the Organizer, their respective shareholders and all government, statutory and regulatory bodies and agencies of the country where the Exhibition is held and their respective directors, officers, agents and servants harmless against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may be made, claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission, conduct or failure of the Exhibitor or its directors, officers, agents, servants, invitees or independent contractors. The Exhibitor’s aforesaid indemnity shall extend to cover all losses or injuries caused to any persons or property howsoever caused by the Exhibitor or the Exhibit or its personnel, or otherwise arising while the said persons are upon or examining, observing or passing the Exhibit or booth occupied by the Exhibitor, or by the demonstration of or otherwise in connection with the Exhibit.
13. Liability Limitation - The liability of the Organizer (if any) shall under no circumstances (whether arising from breach of contract, tort or otherwise) exceed the amount of the Event Participation Fee paid by the Exhibitor.
14. Venue Exhibit Rules and Regulations - Further rules and regulations pertaining to the Exhibition can be found in the Exhibitor Manual and other documents supplied by the Organizer from time to time. The Organizer may at any time and from time to time make further rules and regulations (having immediate effect) in relation to any aspect of the Exhibition. Such rules and regulations shall be deemed to form part of this Agreement, and shall be binding on the Exhibitor. The Organizer reserves the right to require the Exhibitor to alter the Exhibit before or during the Exhibition, as the Organizer deems to be in the best interests of the Exhibition. Such changes shall be made at the Exhibitor’s expense and are subject to the approval of the Organizer.
15. Confidentiality Agreement - The terms and conditions of this Agreement are confidential and cannot be disclosed to any third party without written consent. This Agreement is intended to be fully binding.
16. Hold Harmless - The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. The terms of this provision shall survive the termination or expiration of the Agreement.
17. Exhibitor Directory - To be listed in the website exhibitor directory, a company description of no more than 50 words must be submitted within 30 days of contract execution, or at least 30 days prior to the event date. In order to be included in the onsite print show guide, company descriptions must be submitted prior to 30 days before the event and must not exceed 50 words. INDUSTRY PIONEER may submit a 150-word description. INDUSTRY AMBASSADORS may submit 100-word company description. Any submitted descriptions that exceed the allotted word limit will be revised by GSMI at its own discretion without prior approval from Exhibitor.
18. Guest Passes - As part of the negotiated package, any and all guest passes must be submitted by Exhibitor/Sponsor no later than 30 days prior to the Event. Complete contact information must be submitted for each guest: NAME, TITLE, COMPANY, MAILING ADDRESS, EMAIL ADDRESS, PHONE NUMBER. Failure to submit complete guest pass information timely for registration, results in forfeiting of guest passes.
19. Graphics Artwork Guidelines - All Exhibitors and Sponsors must submit high-resolution logos pursuant to the “Graphics Artwork Guidelines” attached and incorporated herein. Logos must be submitted no later than 30 days prior to the event. If Exhibitor/sponsor fails to submit a high resolution logo, Sponsor/Exhibitor hereby agrees to a charge of $100 for Organizer to create a high resolution logo that meets the high resolution specs for print quality, as noted in the Logo Guidelines.
20. Professionalism - Exhibitors are expected to maintain a high level of professionalism while exhibiting at the individual events. This includes, but is not limited to, dressing in appropriate business casual attire, presenting professional exhibitor booths/displays and engaging in respectful communication among fellow sponsors, delegates and event/venue staff. Inappropriate behavior that may deter from the educational objectives of the event and exhibits will not be tolerated and may cause the sponsor not to be invited to future events. By signing this agreement, Sponsors acknowledges and agrees to adhere to the Professionalism policy of the event.
21. Partial Invalidity - The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision herein.
22. Revocation - Upon termination of this Agreement the license granted is revoked and thereupon the Exhibitor shall immediately leave the Exhibition Premises and remove the Exhibit.
23. Set-Off Clause - The Organizer may in its sole discretion, deduct from or set-off against any money due by the Organizer to the Exhibitor or any sum which the Exhibitor is liable to pay to the Organizer.
24. Assignment Clause - The Organizer may without the consent or approval of the Exhibitor, assign or transfer its rights and/or obligations under this Agreement. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement.
25. Integration - This Agreement contains the entire agreement between the Organizer and the Exhibitor. It may not be orally modified. Only an agreement in writing signed by a duly authorized representative of the party against whom enforcement or waiver or modification is sought will be enforceable.
26. Governing Law & Jurisdiction - This Agreement shall be governed by, and construed in accordance with the laws of the State of California. Any action commenced by the Exhibitor arising out of or relating to this Agreement, or arising out of or relating to the Exhibition shall be brought solely in the courts of the County of San Diego, California. The Exhibitor consents to the jurisdiction of the courts San Diego County, California for the resolution of any action arising out of or relating to this Agreement, or arising out of or relating to the Exhibition.